Are you a career nonprofit administrator with a passion for sustainability? Does keeping a busy executive office running smoothly and efficiently spark joy for you? Are you someone with exceptional cultural agility and diplomacy skills and looking for an opportunity to bring your talent to a top-notch team that serves a global network of sustainability professionals? If so, this might be the opportunity for you! USDN Is recruiting an Executive Office Manager and Corporate Secretary to support our Executive Director, Board of Directors, and Leadership Team.
The Urban Sustainability Directors Network (USDN) supports local governments to implement bold change in pursuit of equitable and sustainable communities. It does this by building the capacity of local governments to act, scaling promising practices and solutions, and harnessing data and insights to advance and influence the field. The heart of USDN’s work is a network of local government sustainability professionals from over 250 cities and counties across the United States and Canada dedicated to creating a healthy environment, advancing racial equity, and building thriving and resilient communities. USDN is powered by a distributed team of 20 people that work together across the United States, and a robust network of trusted partners and collaborators. USDN believes that a diverse, inclusive, and equity-centered climate movement is essential to achieving our ambitious goals for just, resilient, carbon neutral communities. Our work prioritizes those who experience the most vulnerability to climate change, disproportionate exposure to environmental injustice, and the biggest barriers to benefiting from climate solutions.
USDN is an Equal Opportunity Employer. We strongly encourage applications from qualified people of all gender expressions and identities, sexual orientations, racialized communities, Indigenous persons and persons with disabilities. Should you require accommodations through the application process, please let us know.
The Executive Office Manager & Corporate Secretary provides dedicated support to USDN’s executive team, coordinates key governance and compliance components, and facilitates key organization-wide coordination tasks. This senior-level administrative position is a vital role within USDN that requires an excellent command of all functions of nonprofit corporate administration and a highly developed sense of diplomacy, tact, and cultural agility.
This position manages a variety of organizational and administrative responsibilities which include supporting the USDN board of directors, managing the executive office, and providing general administrative support. This position provides high-level clerical and administrative support for the Executive Office and Board of Directors of USDN. This position helps to compile meeting materials, completes expense reports, prepares correspondence, maintains filing systems, completes recordkeeping, attends board and committee meetings, and arranges for meeting facilities, meals, and travel. This position serves as the recording secretary for the Board and maintains permanent records of minutes and resolutions. This position may also provide phone and email reception for the Executive Office, as needed, and assists with a variety of essential tactical tasks organizationally.
Executive Office Management (40% of time)
Governance Support (~30% of time)
Administrative Support (30% of time)
Application Requirements: We request a cover letter and resume detailing your experience and qualifications for the position. As a position that requires attention to detail and excellent communication skills, your application materials serve as a sample of your approach to professional writing and correspondence. Applications will be reviewed on a rolling basis until the position is filled. Priority will be given to applications received by October 7th. Should you require accommodations through the application process, please let us know.
Terms of Employment: This is a full-time, non-exempt position that reports to USDN’s Executive Director. The compensation range for this position is $60,000 -$70,000 annually. USDN offers a robust benefits package, including 100% employer-covered health, dental, disability, and life insurance, a flexible leave policy, generous paid leave, and 401(k) program. This is a fully remote, work-from-home position.
Location: This is a fully remote, work-from-home position. USDN has no central office but staff collaborate extensively via video call meetings. The candidates must furnish their own quiet office space for conference calls. USDN provides a computer, and IT stipend to cover internet and phone, software, and other home office supplies. Regular office hours are 9am-5pm Eastern, Central, Mountain, or Pacific Standard Times (flexible); 40 hours/week. Given the operations of USDN in the US and Canada, candidates must be flexible to work outside regular office hours as necessary. The ideal candidate will be able to support an executive office that works during Pacific Standard Time.
Please note that while our application tracking system lists this position as being located in Seattle Washington, we do not have an office in Seattle and we do not expect candidates to be located there. This recruitment is open to any qualified candidates located anywhere in the US or Canada that are willing to work a schedule that will be organized according to Pacific Standard Time.